Request for Proposals (RFPs)

Inspira’s Request for Proposal (RFP) Process

To ensure fairness, transparency and alignment with our strategic goals, Inspira Health uses a formal request for proposal (RFP) process to evaluate and select vendor partners for systems and services. 

Prospective business partners can review active RFPs below, complete all required attachments within the specified timeline and submit one copy by email to the identified RFP contact. Proposals must confirm that they remain valid for at least 12 months from the closing deadline.

Questions

Vendors will have an opportunity to submit questions before completing RFP attachments. All questions must be directed by email to the designated RFP contact by the stated deadline. A deadline for questions will be provided in advance of the final submission date.

Modifications

If changes are needed, the original proposal must be withdrawn and a revised proposal submitted before the submission deadline. Modifications will not be accepted after the deadline has passed.

Pre-Proposal Conference and Presentations

Inspira may invite prospective business partners to a virtual pre-proposal conference with the selection committee. This session offers the opportunity to engage with Inspira executive leadership and project team members, ask clarifying questions and better understand project requirements and desired outcomes. Questions may also be submitted in advance by email to the RFP contact.

If selected for a presentation, vendors should be prepared to include:

• Product or service demonstrations relevant to the RFP requirements
• An explanation of how the proposed solution supports Inspira Health’s goals, including applicable health care experience and success stories
• A proposed implementation plan and timeline, if available

All proposals must follow the outlined instructions and deadlines to be considered for review.

After Submission

Once proposals are received, Inspira’s selection committee will conduct a thorough evaluation to identify the solution that best meets our needs. Proposals are reviewed using a numerical scoring system, with points assigned to each category outlined in the RFP selection criteria.

During this process, the committee may consider:

• Company qualifications: Organizational profile, relevant experience and project team expertise
• Work plan: Proposed solution, requirements delivery and anticipated timeline
• Project management approach: Methods for collaboration and oversight
• References: Customer reference checks and demonstrated performance
• Training and support: Proposed onboarding, service, warranties and customer support ratings
• Integration and development: Product functionality, third-party integration and development history
• Clarity and completeness: Overall quality and organization of the proposal
• Cost: Pricing structure and value

Following proposal evaluation, Inspira reserves the right to select the business partner deemed the most suitable. All prospective partners will be notified of the committee’s decision. Inspira Health is committed to a fair, transparent selection process that ensures every proposal is evaluated with care.